Ops checklist
Laboratory handling checklist for research materials
Printable intake-to-storage checks for research-use-only materials. Adapt to your institutional SOP — not a Certificate of Analysis and not dosing guidance.
Storage temperature reference·Receiving inspection checklist·Storage documentation article·Archiving batch records·
Receipt handoff
- Shipment identifiers match the purchase order or receiving record
- Outer packaging condition noted (damage, unexplained wetness, broken seals)
- Cold-chain or special-handling indicators recorded when the supplier claimed them
- Receiving date/time and operator initials captured per institutional SOP
Identity & lot match before storage
- Material name on the label matches the ordered SKU
- Lot / batch number matches packing slip and Certificate of Analysis when on file
- Nominal fill / form on the label is consistent with paperwork
- Mismatches trigger quarantine — not silent correction of records
Documentation status
- COA or Vault status recorded (on file / pending / missing) for the exact lot
- Catalog target purity is not copied into LIMS as a measured lot result
- Identity and purity methods noted when the certificate reports them
- Net peptide content recorded only when the lot COA reports it
Temperature-class assignment
- Storage location assigned using supplier statements and institutional SOP
- Lyophilized research materials placed in the documented temperature class (often freezer-class when stated)
- Thermometer / monitoring expectations for the location are understood by staff
- Temperature excursions during receipt are escalated before release into inventory
Light, moisture, and container integrity
- Vial / container seals intact before shelving
- Light-sensitive materials protected per label or SOP (secondary opaque container when required)
- Moisture protection habits followed for lyophilized solids (cap closed; desiccant policy per SOP)
- Opened vs unopened status recorded when your SOP tracks it
Quarantine vs release
- Quarantine location used until documentation and inspection checks pass
- Release decision recorded by the authorized role in your SOP
- Rejected or discrepant lots labeled and segregated
- No material moved into critical assay inventory with unresolved lot/doc gaps
LIMS / notebook archive
- Lot identifier entered exactly as on the vial
- Storage location and temperature class linked to the lot record
- Certificate or Vault URL archived when available
- Empty or pending documentation status stated honestly — no invented COAs
Boundaries (research use only)
- No human-use, dosing, or reconstitution-for-injection instructions added to the lot file
- Handling notes stay operational (storage, labeling, documentation) — not therapeutic
- RUO positioning on supplier materials is consistent with institutional policy
- Questions that sound clinical are redirected to institutional compliance — not answered as medical advice
This checklist is an educational operations aid for research organizations. Completing it does not certify material quality, authorize human or veterinary use, or replace institutional SOPs. See the Research Use Only policy.